Minutes of Regular Board Meeting August 8, 2017

The Board of Trustees
Texas City Independent School District

Members Present:	Dickey Campbell, President
Hal Biery, Vice President
Melba Anderson
David Moss
Nakisha Paul
Mable Pratt
                                   Bryan Thompson

 Present:	         	Dr. Rodney Cavness, Superintendent
Susan Myers, Deputy Superintendent of Education
Margaret Lee, Assistant Superintendent for Business & Operations

			Florence Adkins, La Marque Middle School Principal
Erica Allen, Principal of Heights Elementary
Anne Anderson, Director of Instructional Programs 
                                   James Banks, Executive Director of Technology
			Joseph Brinker, Director of Transportation
Stepaany Brown, Assistant Principal of La Marque Primary
Dr. Terri Burchfield, Executive Director of Support Services
Lisa Campbell, Director of Student Data
 			Richard Chapa, CTE Director
			Tony Furman, Principal of Levi Fry Intermediate 
Joseph Figarelli, Director of Fine Arts
Marion Godeaux, Executive Director of Maintenance 
Jack Haralson, Assistant Director of Maintenance &Operations
Marcus Higgs, Executive Director of Human Resources
David Hodgins, District Attorney Thompson & Horton LLP
Nathan Jackson, Director of Stu. Outreach Intervention
Don Jones, Assistant Principal of Woodrow Wilson
Holly LaRoe, Principal of Texas City High School 
Adriana Lyle, Executive Administrative Assistant
Patti Martin, Principal of La Marque Primary
			 Ricky Nicholson, Principal of La Marque High School
Wendy Patterson, Principal of Roosevelt Wilson Elementary
Donna Peterson, Director of Special Education
Barbara Sharp, Director of Finance
Sherri Simmons, Secondary Coordinator
Melissa Tortorici, Director of Communications
John VanDever, Director of Nutrition Services
Ginny White, Elementary Coordinator
			Trey White, Director of Technology
			Sharon Williams, Principal of La Marque Elementary
Susan Wilson, Principal of Calvin Vincent Headstart

Also, Present:		Community Members present, please see attached

A Regular Board Meeting of the Board of Trustees of Texas City Independent School District was held Tuesday, August 8, 2017, beginning at 6:30 PM in the Simpson Education Support Center Board Room.

1.	First Order of Business		
A.	Announcement by the President whether a quorum is present, that the meeting has been duly called and notice of the meeting has been posted for the time and manner required by law

Mr. Hal Biery, President, called the meeting to order at 6:30 p.m. Mr. Biery announced that a quorum was present, that the meeting had been duly called, and notice of the meeting had been posted in the time and manner required by law.
		
2.	Pledge & Invocation

Mr. David Moss, Vice President, led the pledges to the flags.  
Mr. Dickey Campbell, Board Member, gave the invocation.
		
3.	Celebrations		
A.	La Marque High School Summer Graduation

Dr. Rodney Cavness, Superintendent, introduced and congratulated graduates from the La Marque High School Challenge Academy. Mr. Ricky Nicholson, Principal of La Marque High School, certified that the three students met all qualifications for graduation as set by the Texas Education Agency and Texas City ISD. Mr. Hal Biery, President, presented all three students as candidates for graduation and stated that Ladarius, Joshua, and Destiney were all eligible to receive their diplomas.
		
4.	Recess to Congratulate Graduates

A short break was taken at 6:35 p.m. to serve cake and take pictures		
5.	Re-Establish Quorum

A quorum was re-established at 6:47 p.m.

		
6.	Public Forum

One-community members spoke during Public Forum.

•	Rev. James Daniels spoke regarding being In This Together.
		
7.	Action		
A.	Consider approval of minutes for Board meetings held June 13, 2017, and July 11, 2017

Mr. David Moss, Vice President, moved to approve the minutes with one change to the June 13th meeting stating that Mrs. Nakisha Paul was present and also to approve July 11, 2017, minutes as presented. Mr. Dickey Campbell, Board Member, seconded the motion. The motion carried 7/0.
		
8.	Information Items		
A.	Review July 2017 financial reports

Mrs. Margaret Lee, Assistant Superintendent for Business & Operations, presented the following financial reports:
		
1.	General Fund Operating Statement		
2.	LFAA Operating Statement		
3.	Nutrition Services Operating Statement		
4.	Expenditures by Function - All		
5.	Expenditures by Function – 1XX		
6.	Expenditures by Function – Head Start		
7.	Construction Financial Report		
8.	Check Register – All		
9.	Check Register – Head Start		
10.	Investment Report		
11.	Tax Collector Report		
B.	Review budget amendments

Mrs. Margaret Lee, Assistant Superintendent for Business and Operations, discussed budget amendments as presented. The budget amendments consist of budget transfers and budget revisions. The budget revisions can only be initiated in the Business Office and may result in a change to the total budgeted revenues and/or expenditures. The Budget Revisions presented at this meeting have a net effect of zero. 

1.	Budget Transfers		
2.	Budget Revisions
		
C.	Review 2017 Certified Appraisal Roll and Anticipated Collection Rate

Mrs. Margaret Lee, Assistant Superintendent for Business & Operations, presented for consideration property values and values under protest, Administration request that Trustees certify the appraisal roll and collection rate as follows:

•	Tax Roll: Certified by GCAD
•	Collection Rate: 100%
•	Excess Debt Collections: $68,353.00
•	Taxable Value of New Property: $41,701,011
		
D.	Review date for Public Meeting to Discuss 2017-18 Budget and Proposed Tax Rate

Mrs. Margaret Lee, Assistant Superintendent for Business & Operations, reviewed the proposed 2017 Truth in Taxation Calendar. This calendar establishes the dates that TCISD will observe when completing the requirements to adopt its budget and tax rate. TCISD will hold a public meeting to adopt the 2017-18 expenditure budget on August 29, 2017, and adopt the tax rate to fund the expenditure budget at the same Public meeting.
		
E.	Review Option 3 Agreement to Purchase Attendance Credits

Mrs. Margaret Lee, Assistant Superintendent for Business & Operations, presented a review of TCISD’s intent to exercise Option 3 (purchase attendance credits) to equalize its wealth for the 2017-18 year. A signed agreement must be received by September 1, 2017, for the district to qualify for the early agreement credit.
                                                                                                                      		
F.	Review Contracts Less than $50,000

Mrs. Margaret Lee, Assistant Superintendent for Business and Operations, explained that in accordance with Policy CH (Local) any purchases of goods or services that cost more than $50,000 must be approved by the Board before any transaction can take place. Mrs. Lee introduced the following transactions for approval:
		
1.	Southern Regional Education Board – High School That Work $46,035		
2.	Edgenuity – Compass Learning $33,985

		
G.	Review Contracts Requiring Board Approval

Mrs. Margaret Lee, Assistant Superintendent for Business and Operations, reviewed the following contract for approval. 
		
1.	Renaissance – Renaissance Star 360 Reading & Math Products $67,481.09		
			
H.	Review Bids and Proposals

Mrs. Margaret Lee, Assistant Superintendent for Business & Operations, presented the following bids and proposals:
		
1.	Bid 27-10R Ready-Mixed Concrete		
2.	Bid 27-15 Misc. Floor Materials		
3.	Bid 27-16 HVAC Supplies / Equipment		
4.	Bid 27-17 Misc. Tool & Equipment Rental		
5.	Bid 27-18 Misc. Fencing Materials		
6.	Bid 27-19 Misc. Carpentry Supply		
7.	Bid 27-20 School Bus Parts		
8.	Bid 27-21 Misc. Tires		
9.	Bid 27-22 Electrical Supply		
10.	Bid 27-23 Gas & Diesel		
11.	Bid 27-24 Backflow, Vent Hood, Fire Extinguisher		
12.	Bid 27-25 Elevator & Wheelchair Lift Maintenance
		
I.	Review Purchases Greater than $50,000

Mrs. Margaret Lee, Assistant Superintendent for Business and Operations, reviewed the following contracts for approval with the value greater than $50,000:
		
1.	Vertiv Operating Company – Paper $71,164.80		
2.	Palomar Modular – Decking for Portable Buildings (Price to be determined)
		
J.	Presentation by John VanDever on Community Eligibility Program

Mr. John VanDever, Director of Nutrition Services, discussed the Community Eligibility Program (CEP), the criteria for eligibility, and the eligible TCISD campuses. 

K.	Presentation by Jack Haralson on new construction

Mr. Jack Haralson, Assistant Director of Maintenance &Operations, gave an update on portable buildings at the elementary and primary campuses. He also discussed plumbing, decking, furniture, and canopies at the portable buildings. Mr. Haralson included an update of the relocation of the old Sims Elementary playground equipment  
		
L.	Review Local District Update 108 – First Reading

Dr. Terri Burchfield, Executive Director of Support Services, gave a brief overview of Update 108 – First Reading. 
		
1.	EF (LOCAL) INSTRUCTIONAL RESOURCES		
2.	EFA (LOCAL) INSTRUCTIONAL RESOURCES INSTRUCTIONAL MATERIALS		
3.	EFAA (LOCAL) INSTRUCTIONAL MATERIALS SELECTION AND ADOPTION		
4.	EHDB (LOCAL) ALTERNATIVE METHODS FOR EARNING CREDIT CREDIT BY EXAMINATION WITH PRIOR INSTRUCTION		
5.	EIF (LOCAL) ACADEMIC ACHIEVEMENT GRADUATION		
6.	EL (LOCAL) CAMPUS CHARTERS		
7.	GKB (LOCAL) COMMUNITY RELATIONS ADVERTISING AND FUNDRAISING
		
M.	Review TCISD Elementary, Intermediate/Middle School, and High School Handbooks for 2017-2018

Dr. Terri Burchfield, Executive Director of Support Services, presented TCISD Elementary, Intermediate/Middle School, and High School Handbooks for 2017-18 for the Boards review. 
		
N.	Consider for Approval of the Student Code of Conduct 2017-2018

Dr. Terri Burchfield, Executive Director of Support Services, reviewed and presented for approval the Student Code of Conduct for 2017-18. Dr. Burchfield state that the only change was a discipline chart for parents, in whole the document stated the same.		
O.	Review for approval the proposed Partnership Agreement with College of the Mainland  - Collegiate High School

Mrs. Susan Myers, Deputy Superintendent of Education, reviewed the 2017-18 partnership agreement between TCISD and College of the Mainland Collegiate High School. TCISD will have 27-enrollment slots minimum for students in the program to be shared between Texas City High School and La Marque High School. 
		
P.	Review for approval the proposed Interlocal Agreement with Hitchcock ISD – Auto Tech Program

Mrs. Susan Myers, Deputy Superintendent of Education, presented for discussion and Board consideration the Interlocal Agreement with Hitchcock ISD for the Implementation of the Automotive Repair Program. This will provide an opportunity for our students to participate in an Automotive Repair Program. TCISD is asking the Board to approve this MOU with Hitchcock ISD to allow TCHS students who participated in the Automotive Repair Program during the 2017-18 school year and opportunity to complete the coherent sequence of courses for the automotive certification. TCISD will receive ADA for all student enrolled in the Automotive and Repair Program, which will offset the cost of student tuition, billed to Texas City ISD.		
Q.	Review for approval TCISD High School Course Exemption List for 2017-2018

Mrs. Susan Myers, Deputy Superintendent of Education, presented the 2017-18 Advanced Course Exemption List. 
		
R.	Review for approval the 2017-2017 TCISD Mentor Teacher Program

Mrs. Susan Myers, Deputy Superintendent of Education, briefed the Board on the 2017-2018 TCISD Mentor Teacher Program. The Mentor Teacher Program will provide professional and collegial support to Texas City ISD teacher who are new to the teaching profession. The program will include a $500 incentive to teachers who serve as mentors for our newest staff throughout the 2017-18 school year. The program will include training or mentor teachers and a calendar of required meeting and observations between the mentor teacher and the staff they are assigned to mentor. 
		
S.	Review for approval the proposed listed Calvin Vincent Head Start Documents

Mrs. Susan Myers, Deputy Superintendent of Education, presented the following Calvin Vincent Head Start Documents:
		
1.	Calvin Vincent Head Start Five Year Head Start Grant Application and Budget Proposal for 2018

Mrs. Susan Myers, Deputy Superintendent of Education, presented the Federal Head Start Grant Application and Budget Proposal for Fiscal Year 2018. 
Every year Head Start grantees who have received a five-year grant must update their grant application according to requirements released by the Administration for Children and Families and the Office of Head Start. This application must include progress towards goals and impacts as well as any changes made during the previous fiscal year. The budget proposal breaks down expenditures by using concrete calculations for both personnel and program operating costs. TCISD is required to provide 20% of the total grant in non-federal share. The budget proposal breaks down each area where the district is providing goods and/or services to meet that requirement.
		
2.	Memorandum of Understanding Between TCISD and Calvin Vincent Head Start for program year 2017-2018

Mrs. Myers, Deputy Superintendent of Education, explained that the purpose of this document is to demonstrate a comprehensive system of activities, policies, and procedures, which guide and support the delivery of services to the children and their families participating in the Head Start program.
		
3.	Self -Assessment Results and 2017-2018 Improvement Plan

Mrs. Myers, Deputy Superintendent of Education, stated that Head-Start grantees are required to complete a comprehensive self-assessment, looking at all areas of the program and comparing our policies and procedures to Head Start requirements. Committees are formed and focus on specific areas of the assessment. The results are then compiled into the Self-Assessment Results. These results allow programs to locate areas that are in need of improvement and user that information to create an Improvement Plan for the upcoming fiscal year. 
		
4.	 2017- 2018 Calvin Vincent Head Start Training and Technical Assistance Plan

Mrs. Myers, Deputy Superintendent of Education, explained that a Training and Technical Assistance Plan is required to be developed by each Head Start grantee on an annual basis. Data from the Community Needs Assessment, Self-Assessment Results, and Head Start compliance measures, help locate areas in which our Head Start staff is in need of additional training or support from the regional office Training and Technical Assistance program. 

		
9.	Business/Legal/Finance Consent Agenda

Mr. Dickey Campbell, Board Member, moved to approve items A (1-11), B (1-2), C,  D, E, F(1), G(1-12), H (1-2) and I (1). Mr. David Moss, Vice President, seconded the motion. The motion carried 7/0.

A.	Consider approval of July 2017 financial reports		
1.	General Fund Operating Statement		
2.	LFAA Operating Statement		
3.	Nutrition Services Operating Statement		
4.	Expenditures by Function - All		
5.	Expenditures by Function – 1XX		
6.	Expenditures by Function – Head Start		
7.	Construction Financial Report		
8.	Check Register – All		
9.	Check Register – Head Start		
10.	Investment Report		
11.	Tax Collector Report		
B.	Consider approval of budget amendments		
1.	Budget Transfers		
2.	Budget Revisions		
C.	Consider approval of 2017 Certified Appraisal Roll and Anticipated Collection Rate		
D.	Consider approval of date for Public Meeting to Discuss 2017-18 Budget and Proposed Tax Rate		
E.	Consider approval of Option 3 Agreement to Purchase Attendance Credits		
F.	Consider approval of Contracts Requiring Board Approval		
1.	Renaissance – Renaissance Star 360 Reading & Math Products $67,481.09		
G.	Consider approval of Bids and Proposals		
1.	Bid 27-10$ Ready-Mixed Concrete		
2.	Bid 27-15 Misc. Floor Materials		
3.	Bid 27-16 HVAC Supplies / Equipment		
4.	Bid 27-17 Misc. Tool & Equipment Rental		
5.	Bid 27-18 Misc. Fencing Materials		
6.	Bid 27-19 Misc. Carpentry Supply		
7.	Bid 27-20 School Bus Parts		
8.	Bid 27-21 Misc. Tires		
9.	Bid 27-22 Electrical Supply		
10.	Bid 27-23 Gas & Diesel		
11.	Bid 27-24 Backflow, Vent Hood, Fire Extinguisher		
12.	Bid 27-25 Elevator & Wheelchair Lift Maintenance		
H.	Consider Approval of Purchases Greater than $50,000		
1.	Vertiv Operating Company – Paper $71,164.80		
2.	Palomar Modular – Decking for Portable Buildings (Price to be determined)		
I.	Consider approval of donations		
1.	Foundation		
10.	Curriculum & Instruction Consent Agenda

Ms. Melba Anderson, Board Member, moved to approve items A (1), B, C, D, E, and F (1-4). Mr. Bryan Thompson, Board Member, seconded the motion. The motion carried 7/0.
		
A.	Approve the Student Code of Conduct 2017-2018		
1.	Consider approval of the Interlocal Agreement with Hitchcock ISD – Auto Tech Program		
B.	Consider approval of a partnership agreement between College of the Mainland  - and TCISD – College Connections		
C.	Consider approval of the Interlocal Agreement with Hitchcock ISD – Auto Tech Program		
D.	Consider approval of the TCISD High School Course Exemption List for 2017-2018		
E.	Consider approval of the 2017-2018 TCISD Teacher Mentor Program		
F.	Consider  approval of Calvin Vincent Head Start Documents		
1.	Calvin Vincent Head Start Five Year Head Start Grant Application and Budget Proposal for 2018		
2.	Memorandum of Understanding Between TCISD and Calvin Vincent Head Start for program year 2017-2018		
3.	Self -Assessment Results and 2017-2018 Improvement Plan		
4.	2017- 2018 Calvin Vincent Head Start Training and Technical Assistance Plan		
			
11.	Future Business		
A.	Future Agenda Items

		
B.	Consider report by Superintendent and/or Board members regarding previous or upcoming activities for Board members
		
1.	Monday, Aug 14   Convocation; Blocker Middle School; Breakfast served at 7:00 a.m. Program will begin at 8:00 a.m.		
2.	Tuesday, Aug 15    Special Board Meeting - Final Budget; Simpson Administration Building; 6:30 p.m.		
3.	Monday, Aug 21    First Day of School		
4.	Tuesday, Aug 29    Special Board Meeting - Adoption of Budget /Tax Rate; Simpson Administration Building; 6:30 p.m.		
5.	Wednesday, September 6    GCAASB Required Board Training; Region 4; 6:30 p.m.
		
12.	Closed Meeting  - Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.087 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes: Texas Government Code Sections:

Ms. Melba Anderson, Board Member, made a motion to convene into a closed meeting under Texas Government Code Sections 551.071 through 551.087. Mr. Dickey Campbell, Board Member, seconded the motion.  The motion carried 7/0.  The Board of Trustees entered closed session at 7:48 p.m.
		
A.	551.071  For the purpose of a private consultation with the Board's attorney on all subjects or matter authorized by law		
1.	when the governmental body seeks the advice of its attorney about:		
a.	Pending or contemplated litigation or		
b.	A settlement offer; or		
2.	On a matter in which the duty of the attorney to the governmental body, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with this chapter;		
3.	Consider legal advice regarding Annexation Determination by Texas Education Commissioner regarding La Marque ISD, including redistricting of trustee positions and related transition plan		
4.	Consider legal advice regarding items specifically listed on the Agenda.		
B.	551.072  For the purpose of discussing the purchase, exchange, lease, or value of real property:		
1.	Consider Annexation Determination by Texas Education Commissioner regarding La Marque ISD and related actions		
2.	Review detachment and annexation of territory
		
C.	551.073  For the purpose of discussing negotiated contracts for prospective gifts or donations		
D.	551.074   For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee		
1.	Consider hiring of professional personnel;		
2.	Consider renewals, non-renewals, and terminations of contracts for professional personnel;		
3.	Consider Annexation Determination by Texas Education Commissioner regarding La Marque ISD and related actions		
E.	551.076  For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devices		
F.	551.082  For the purpose of considering discipline of a public school child, or complaint or charge against personnel		
G.	551.083  For the purpose of considering the students, guidelines, terms, or conditions the board will follow, or will instruct its representatives to follow, in consultation with representative of employee groups		
H.	551.084  Excluding witness for a hearing		
I.	551.087 For deliberation regarding economic development negotiations		
1.	Discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic
development negotiations;		
2.	Deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1)		
3.	Discussion with legal counsel concerning proposed Agreement for Limitation on Appraised Value of Property for School District Maintenance and Operations Taxes with Gulf Coast Ammonia LLC, Texas Comptroller File No.1147		
13.	Reconvene from Closed Meeting

The Board of Trustees reconvened into open session at 8:18 p.m.
		
14.	Consider Action on Items Discussed in Closed Session		
A.	Consider Board approval of professional personnel recommendations

Mr. Marcus Higgs, Executive Director of Human Resources, asked for approval of the hiring of professional personnel as discussed in closed session. Ms. Melba Anderson, Board Member, moved for approval. Ms. Nakisha Paul, Board Member, seconded the motion. The motion carried 7/0.
		
B.	Consider Board approval of renewals, non-renewals, and terminations of contracts for professional personnel

Mr. Marcus Higgs, Executive Director of Human Resources, stated that there was no recommendation at this time.
		
15.	Adjournment		
 
Mr. David Moss, Vice President, moved to adjourn the meeting at 8:20 p.m. Ms. Nakisha Paul, Board Member, seconded the motion. The motion carried 7/0.

Approved: 
	
__________________________ 		_____________________ 
Hal Biery		    	 		Date 
TCISD Board of Trustees 

__________________________ 		_____________________ 
Adriana Lyle, Secretary 			Date 
TCISD Board of Trustees